2025 Exhibitor Manual
Welcome to the 2025 Hair Festival!
We are delighted to have you onboard as an exhibitor at the Festival Hub, the heart and soul of Hair Festival.
The following Exhibitor Manual has been carefully prepared to assist you with the pre-planning of your exhibition space within the Hair Festival Hub.
Please read all the information carefully. For any further questions, please reach out to a member of our Festival Hub team.
SECTION 1 | KEY INFORMATION
CHECKLIST & KEY DEADLINES
Please complete the following information online PRIOR to the deadline dates listed below.
| INFORMATION TO BE RETURNED | DUE DATE |
|
Company profile 100-words emailed to
|
XXX |
|
Brand/Trade name Please email which brand name you want to use in marketing collateral, fascia and program to events@intermedia.com.au
|
XXX |
|
Hi-Res Logo Please email your hi-res logo in eps format to events@intermedia.com.au
|
XXX |
|
Space only stand designs Design submission for approval
|
XXX
|
|
Public Liability Insurance please email the copy to events@intermedia.com.au
|
Friday 30 May 2025 |
|
Booth requirements confirmed via ExpoNet who will send you a personalised link directly to your email to complete.
|
Friday 30 May 2025 |
|
Register exhibitor staff via Humanitix. You will be emailed a dedicated link to register your staff.
|
Friday 30 May 2025 |
|
Register for Wonderland passes via Humanitix. A dedicated link is included in this manual to purchase your tickets.
|
KEY CONTACTS
Below are key contacts. Please note that the below list of suppliers are the official and approved Hair Festival contractors and suppliers. We are aware that other companies have been in touch or will try to contact you, unless they are on the below list, they have not been engaged by us.
Should you wish to arrange your own suppliers, please feel free to do so and let us know so we can make the necessary arrangements.
|
Hair Festival Team |
Event Administration
Shaughan Woodcock Event Manager E: shwoodcock@intermedia.com.au
Renita Collins Director Events & Marketing +61 419 292 334 |
|
Official Stand Builder – shell scheme ExpoNet |
Chloe Zammit |
|
Custom Stand Builder ExpoNet
|
Pablo Labart
|
|
Custom Stand Builder Exhibit Systems
|
Clare McHardy, Rob Johnson or Martin Davey E: sales@exhibitsystems.com.au |
|
Custom Stand Builder Expocentric
|
Rob Macfarlane P: +61 2 9937 1500 M: +61 402 173 885 |
|
Venue – ICC Sydney |
Contact 14 Darling Dr, Sydney NSW 2000 https://iccsydney.com.au/ |
|
Styling, Theming and Furniture Hire D Plus D Events |
Nicole Alvares P 02 9870 4048
|
|
Styling, Theming and Furniture Hire Valiant |
Craig Rogerson P: 02 9690 4027 M: 0419 475 118 |
|
Styling, Theming and Furniture Hire Funktionality Events and Experiences |
Tracy Wood |
|
Florist Hermetica Flowers |
P (02) 9356 8678 |
|
Printing incl Signage, Collateral and Banners etc Blue Gum Graphics Pty Ltd |
Richard Dudley P 02 9566 2264 M 0410 510 709 |
|
Plumbing Zoom Plumbing Pty Ltd
|
Ronnie Goldsmith M: 0419 233 551 |
|
Rigging |overhead signage |
Please contact ExpoNet in the first instance. |
2025 EVENT SCHEDULE
|
Friday 27 June 2025 |
7.00am |
ICC mark out of exhibition floorplan |
|
8.00am |
ExpoNet commence shell scheme build |
|
|
8.00am |
Rigging commences |
|
|
12.00pm |
Bump-in space only custom exhibition stands |
|
|
5.00pm |
Venue access closes Should you require later access please email events@intermedia.com.au |
|
|
Saturday 28 June 2025 |
9.00am |
Bump-in shell scheme exhibitors Should you require earlier access please email events@intermedia.com.au |
|
9.00am |
Bump-in continues for space only exhibitors |
|
|
5.00pm |
Venue access closes Should you require later access please email events@intermedia.com.au |
|
|
Sunday 29 June 2025 |
6.00am – 8.00am |
Final bump in. Must be complete by 8.00am with all rubbish removed. |
|
9.00am – 5.00pm |
Festival Hub OPEN to trade |
|
|
9.00am – 5.00pm |
Festival Education Sessions Pyrmont Theatre | Room C2.5+6 |
|
|
9.00am – 1.00pm |
Real Talk |
|
|
7.00am – 11.00pm |
Festival Wonderland Party |
|
|
Monday 30 June 2025 |
10.00 – 4.00pm |
Festival Hub OPEN to trade |
|
8.30am – |
Festival Education Sessions Pyrmont Theatre | Room C2.5+6 |
|
|
10.30am 12.00pm |
Festival Hair Competitions THE STAGE, Festival Hub |
|
|
4.00pm |
Event Close |
|
|
4.00pm – 6.00pm |
Festival Hub shell scheme exhibitor bump-out All items to be removed from stands. |
|
|
4.00pm – 8.00pm |
Festival Hub space only exhibitor bump-out All items to be removed from stands. |
Bump in and Bump out
Bump-in
- Space only stand bump-in commences 12.00pm Friday 27 June 2025.
- Shell scheme stands Saturday 9.00am Saturday 28 June 2025.
Should you require later access please email events@intermedia.com.au
Bump-out
Bump out commences from 4pm on Monday 30 June. When packing up your stand, please ensure any packages for courier collection are clearly labelled including completed courier documents or forms.
Kindly ensure no items are left behind. If items are left on the premises and are not picked up within an approved period, the cost of disposing the items will be forwarded to the exhibitor.
get in
touch
Can’t find what you’re looking for? Email our events team by clicking the button below.
Brought to you by
